• 23 May 2020

Keeping video conferencing secure

Video conferencing continues to be an important way to interact with others in these days of very limited social contact, parishes are strongly advised to follow the security advice below:

For applications which allow for password access, use a strong password for all meetings, create a new password for every meeting, and send details securely to participants (do not, for example, share details on social media);

Enable the ‘waiting room’ feature, where available, which allows the host to have the discretion to allow invitees in to attend the meeting;

Manage the flow of the meeting by having a separate chairperson and meeting administrator, control the camera and mute options, and set the screen share to ‘host only’;

Always start or join meetings via a browser or the link provided by the host for the meeting. This is much more secure than looking for the programme in an app store or by searching online (which may bring up a fake installer which can install viruses on to your device). One way to stay safe is to copy the ID from the link provided and enter it into the official application;

Follow the Church’s social media guidance, including on safeguarding and video conferencing with young people.

This advice came from the Church of Ireland